We spoke with three apartment turnover experts — InnagoServiceMaster Restoration by Zaba and Rentec Direct — to provide the best ways to fill your vacant property fast. Renter turnovers happen when the resident chooses to move out instead of renew their lease. The maintenance, cleaning tasks and signing a new tenant define the apartment turnover process.

Follow our cleaning and repair tips to make the transition as smooth as possible. Print out our downloadable apartment turnover checklist to make sure you get everything done before handing the keys over to your new tenants.

Reference notes taken during their move-in inspection and maintain photo records of any dinged, scratched or broken parts of the apartment that go beyond normal wear and tear. This way, if you need to charge the tenant for damages, you have proof of the faults. Create a checklist for your tenants and require them to fill it out and sign it. Adding pictures and video is a nice bonus.

Landlords should also keep an eye out for any modifications made to the property that were unauthorized or violate the lease. Another good rule of thumb for transitioning between renters is to require them to provide proof that they have discontinued utility accounts to the apartment. Pro Tip: If you plan on hiring professionals to help between tenants, contact cleaning and painting companies as soon as you know the renter is moving out to get on the schedule.

This will ensure quicker turnover. Chances are, your tenant is going to leave something in the unit when they move out. It could be small and insignificant like trash and cleaning supplies, or larger items like furniture.

So, what do you do if your tenant has moved out but left belongings behind? Depending on laws in your state and their reasons for leaving, you may be required to notify the tenant in writing before tossing their property.

Wear and Tear Checklist for Landlords

Pro-Tip: Some landlords choose to include stipulations about property left behind after move-out in the lease. Here are general guidelines to consider when dealing with left-behind items courtesy of Nolo :. If materials have been left behind as the result of an eviction or the tenant has disappeared, the law requires that these situations be treated differently.

Check out our comprehensive Furniture Disposal Guide to get rid of old love seats and tables without the hassle. A small leak can damage floors, baseboards, walls and ceilings.

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Flooding can impact multiple units and require extensive repairs and water damage restoration. Give yourself time to check and repair the plumbing. Rodriguez recommends letting a professional handle the inspection and repairs. Check everything off your list before you give the floors a good scrub. Starting with the largest project can seem daunting, but breaking it down or starting with quicker tasks can help build up the momentum and motivation you need before the biggest cleaning needs you have.

If you have multiple units to clean, it may be worth the time and money to get a crew to handle it. If there are dents or holes in the walls from hanging items, make sure to patch those up and paint over them. New paint is essential to any apartment turnover.This article is 5 of a 8 part series dedicated to helping you prepare your business for the busy rental season. For additional suggestions checkout the rest of the Rent Season Prep series.

It's rental season, and you're feeling overwhelmed. Several tenants are moving in at the same time, and then come the calls: the toilet isn't running properly and the front gate needs attention. You've forgotten to get the deposit back to your tenants who were moving out, and they're asking if there was a problem with the property.

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Are you having trouble keeping it all together and staying on top of the countless responsibilities? Rental checklists can save you from many property management headaches and keep your business on track. Solidify your reputation and ensure that you comply with legal requirements: according to the NOLO blog"failure to meet your legal responsibilities can lead to costly disputes with tenants and hefty financial penalties.

When a tenant is moving out, you have a series of things to do in order to prepare for and move in a new tenant. A successful move-out process is essential if you're going to have the property ready soon. What should you look for during move-out? As tenants move in, you need to ensure that the property is ready for them and that you're ready for your tenants. Your tenant move-in checklist can help you make sure that you have the right tenants and that you can manage move-in, move-out with ease.

property management turnover checklist

What should be on your move-in checklist? As you create your rental property move-in, move-out checklist, consider how rental property management tools can help you manage your property. Look to software that allows you to develop tenant and owner portals for ongoing communication and apps such as the mobile inspections app that allow you to document properties no matter what device you have.

Visit Propertyware today and get pricing for our property management software. A new year brings the spirit of renovation and renewal, and read more. The drought that gripped the U. Two of the most stressful issues rental property owners encounter are read more.

A mosquito-free home can be a big selling point for property read more. According to the Insurance Information Institute, property losses caused by snow, read more.

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property management turnover checklist

Search Site. It is important to recruit willing and capable owners to serve on the Board during this critical period.

After all, informed community members make better neighbors. The Board should also ensure that the association has received all of the funds it is entitled to from the developer, and it should ascertain whether there are any construction defects that need to be addressed. To make yours a success, build a team that includes an experienced community association management firm, accountant, insurance agent, engineer and attorney.

The guidance of a great community association management company is of critical importance to your association during this process. With years of experience, a community association management company will have long-standing relationships with professionals who can serve your association well.

The association will retain its own accountant to review this audit and develop a detailed report. There may be discrepancies between the audit the developer has provided and the financial records reviewed by your accountant. In any case, this step is essential — it will lay the groundwork for negotiating the final financial settlement between the developer and the association.

Random interior unit checks should also be part of the inspection process. These include the original recorded declaration, a certified copy of the articles of incorporation, a copy of the bylaws of the association, minute books, rules and regulations, financial records, contracts, insurance policies, a roster of owners, and resignation of the developer directors.

Ensuring that your turnover proceeds seamlessly and successfully will help put your association in a position of strength, right from the beginning. Search Articles search Articles.A spreadsheet helps organize the day-to-day rental operations. Excel is a preferred choice, because of its ubiquity, flexibility, and agility to add information.

Google Sheets has also gained popularity in recent years. This article discusses the benefits, but also the limitations, of using Excel for your rental management. Most importantly, this article includes a freedownloadable Excel and Google Sheets document for your rental property management.

Tracking the day-to-day operations is crucial to understand your financial health and to avoid lawsuits. The same process is required, whether you have one, orrental properties. From a high level, the information to keep on record includes:. We understand that you may not be ready for software to automate the process, so we included a tracking sheet at the bottom of this post to get you started. Excel makes it easy for landlords to stay on top of their daily finances for their property, while keeping an eye on the long-term value of their investment.

It also makes data manipulation much simpler, allowing you to write in your own functions and create graphs and charts to demonstrate trends. Today, Excel is a common feature on computers as it is included in the Microsoft Office package and hundreds of tutorials can be found online.

Overall, Excel is a simple, user friendly way to organize and track rental data, a common task for landlords and managers. Seeing the capabilities of Microsoft Excel, Google created their own application called Google Sheets. While the two are largely similar, there are some differences worth mentioning. Google Sheets is a cloud-based technology, meaning it can be accessed anywhere with an internet connection.

property management turnover checklist

It also has sharing capability, allowing multiple people to edit a sheet at the same time and making it great for collaboration. With this shareable feature, Google Sheets does something known as version control for you. It keeps a running tab of all the edits made within the sheet, that way you are able to revert back and forth from one version to the next without losing any of the information. With Excel, version control must be done manually by sending it back between users.

As a landlord and manager, Google Sheets may work better than Excel if multiple people are using the spreadsheet or if you need a real-time version on any device. While these tools are helpful for tracking, they both have shortcomings. Excel and Google Sheets are data entry tools in which the user has to input the data and manipulate it as they wish.

Data will not automatically generate for you. Specific examples related to property management is the manual entry of recorded rent payments, maintenance communications, and leads that come from rental listing websites. Neither of these tools will send notifications or reminders for tasks such as lease renewals or rent collection, leaving more responsibility for the landlord or manager. While Excel and Google Sheets are great for analyzing and tracking data, this does not translate to document storage.This article is 5 of a 8 part series dedicated to helping you prepare your business for the busy rental season.

For additional suggestions checkout the rest of the Rent Season Prep series. It's rental season, and you're feeling overwhelmed. Several tenants are moving in at the same time, and then come the calls: the toilet isn't running properly and the front gate needs attention.

You've forgotten to get the deposit back to your tenants who were moving out, and they're asking if there was a problem with the property. Are you having trouble keeping it all together and staying on top of the countless responsibilities? Rental checklists can save you from many property management headaches and keep your business on track.

Solidify your reputation and ensure that you comply with legal requirements: according to the NOLO blog"failure to meet your legal responsibilities can lead to costly disputes with tenants and hefty financial penalties.

When a tenant is moving out, you have a series of things to do in order to prepare for and move in a new tenant. A successful move-out process is essential if you're going to have the property ready soon.

What should you look for during move-out? As tenants move in, you need to ensure that the property is ready for them and that you're ready for your tenants.

property management turnover checklist

Your tenant move-in checklist can help you make sure that you have the right tenants and that you can manage move-in, move-out with ease. What should be on your move-in checklist?

As you create your rental property move-in, move-out checklist, consider how rental property management tools can help you manage your property. Look to software that allows you to develop tenant and owner portals for ongoing communication and apps such as the mobile inspections app that allow you to document properties no matter what device you have.

Visit Propertyware today and get pricing for our property management software. A new year brings the spirit of renovation and renewal, and read more. The drought that gripped the U. Two of the most stressful issues rental property owners encounter are read more.

A mosquito-free home can be a big selling point for property read more. According to the Insurance Information Institute, property losses caused by snow, read more. What's New Events Login. Login Free Trial. Tips for Preventing and Addressing Property Maintenance Issues Two of the most stressful issues rental property owners encounter are read more.Blog Property Maintenance.

However, every property experiences wear and tearand often those do not get recorded, and subsequently not addressed when turning the unit over.

If your rental property can pass through this checklist with flying colors, you are well on your way to meeting even the highest expectations. Taking the time to check out these issues in your rental property in between tenants is the best way to get ahead of more major repairs and set your unit up for showings. What if they smoked a LOT and you now have to get that smell out of the house?

This is coming up at the end of August too.

Excel for Property Management

Great seeing you in this neck of the woods Tom! If your tenant was allowed to smoke in the house, I would charge the cost of professional cleaning as excessive wear and tear. If they were not allowed to smoke, I would treat the condition of the unit as a damage versus normal wear and tear. Your email address will not be published. Q: Can I still close on my property in state? Q: Do I still have to pay property taxes? Q: Do I still have to pay my water bill?

Quick tips on keeping property management records

Wear and Tear Checklist for Landlords. Plug something like an alarm clock or your cell phone into each electrical outlet to ensure they are all operating properly. Turn on every light to make sure everything has new light bulbs and that the lights themselves are functioning. If the rental property has a sliding glass door and screen door, open and close them several times to see that they meet no resistance on their tracks. Examine every window by sliding it open and closed, and testing every lock.

Look at every window screen to see that they are whole and operational. Raise and lower every blind and also use the rod to turn the slats up and down to verify that each one works properly. Check out all the door hardware in the rental unit. Look closely at the weather stripping around all exterior doors to make sure that it forms a tight seal to better regulate temperatures.

Test the toilet paper holder and towel bars to see that they are secure in the wall and not loose in their brackets. Run all the faucets to ensure they operate properly. You are looking for proper drainage as well as adequate water pressure.

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Look under the sinks to ensure there is no moisture or drips.Learn more. Shape Created with Sketch. Return to Zillow. Get your property rent-ready in no time with our Rental Turnover Checklist.

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The key is making a list, scheduling each task and starting early — many repairs or maintenance items can be tackled before your current tenant moves out. Download our checklist in advance, and start marking these items off your list! As soon as you receive notice from your tenant, plan to walk through the unit and take note of any maintenance items.

Make a list of everything else that falls in your landlord domain. If getting your property in shape will require the services of a contractor, plumber, electrician, cleaning company or other pro, contact them as soon as possible to get on their schedule. Jobs like painting will have to wait until your tenant vacates the unit, but a leaky faucet, loose banister or dead outlet can be repaired in advance.

Designate a space in your garage, and have all items assembled and ready to transport to the property when the time comes. Depending on the time of year, mow the grass, rake the leaves, prune overgrown shrubs or trees, pull weeds, remove dead plants, and spray out cracks in the patio, sidewalk or driveway consider using weed killer in those areas. In addition, inspect the window screens and replace any torn ones. Whether you tackle these jobs yourself or hire them out, they can be completed shortly before move-out.

In addition to re-keying the exterior doors, change the codes for the garage door and alarm, if applicable, and have the tenant return the garage door opener. Collect keys for any other locking items, such as mailboxes, gates or sheds. If you noted these issues during your informal walkthrough, hopefully you purchased the necessary supplies and can finish the repairs within a day!

A thorough carpet cleaning is essential, especially if your previous tenant had pets. Like carpet cleaning, this may be something you include in your lease or otherwise can take out of the deposit.

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